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ALAMEDA
COUNTY EBT ADVISORY COMMITTEE
Charter
PURPOSE
The purpose of the Alameda
County EBT Advisory Committee is to assist in ensuring that recipients
are presented with the best possible Electronic Benefit Transfer (EBT)
system.
The Alameda County EBT Advisory
Committee is responsible for participating in the planning, implementation,
ongoing evaluation and monitoring of EBT in Alameda County and ensuring
that community comments and feedback are reported to the Social Services
Agency and the Social Services Committee of the Board of Supervisors.
This includes all phases of EBT: planning, implementation, and evaluation.
Unless otherwise determined
by the EBT Advisory Committee, the Committee shall meet monthly, beginning
with the month the EBT Projects begins, and ending one month after EBT
rollout and evaluation are completed. This is not a governing body.
RESPONSIBILITIES
The EBT Advisory Committee
will involve CBO's where necessary to carry out the responsibilities of
the Committee. The responsibilities of the EBT Advisory Committee shall
include the following:
Prior to EBT Roll-Out
- Discuss with county staff
all decisions open to the County before and when the decisions are made.
- Review and comment on the
training material and plan for recipients and staff in Alameda County.
- Hold public hearings on
privacy, security, and investigations relating to EBT.
- Make specific suggestions
for locations and neighborhoods that need to be well served with EBT
no-surcharge and other cash access locations.
- Provide input to the process
of developing the Cash Access Plan by identifying gaps and making recommendations
for enhancements to cash access locations.
- Present the draft Cash Access
Plan submitted by the vendor for public comment at one or more community
forums. The Plan should make clear where cash will be available, the
limit of withdrawals, the applicable surcharges and the number and location
of no-surcharge cash access locations. The public will be invited to
comment on the draft Cash Access Plan at the community forum(s) and
in other venues. The Advisory Committee will ensure that all interested
parties receive notices about the draft Cash Access Plan and are given
sufficient opportunity to comment.
- Review and comment on the
draft Cash Access Plan to the County and State.
ALAMEDA COUNTY EBT ADVISORY
COMMITTEE
Charter
· Attend Social Services
Committee public hearing(s) / meeting(s) on the Cash Access Plan before
the County approves the Cash Access Plan.
· Establish mechanisms for feedback to determine how the EBT system
is working for recipients and to identify any problems for recipients.
· Other duties as agreed upon by the Advisory Committee or the
Board of Supervisors.
During EBT Roll-Out
· Receive and review
copies of applicable State and County documents, information, nonconfidential
correspondence, and reports (applicable as agreed to by the Advisory Committee)
relating to EBT from the Social Services Agency.
· Review and comment on Social Services Agency EBT updates to the
Social Services Committee prior to Social Services Committee meetings.
· Solicit feedback from small retailers to determine how to improve
their experience and increase their participation in EBT.
· Review the vendor's periodically updated list of cash access
points.
· Examine and assess which county options are working best for
recipients. Use the information gathered to prepare and issue a report
with recommendations for other counties to consider.
· Other duties as agreed upon by the Advisory Committee or the
Board of Supervisors.
After EBT Roll-Out
- Prepare and issue a report
discussing what was learned in the pilot process by the EBT Advisory
Committee prior to and during EBT rollout and evaluation.
Voting Members
Seven (7) community advocates
(with alternates)
Two (2) consumers (with alternates)
Three (3) Social Services Agency staff (with alternates)
Two (2) Board of Supervisors staff (with alternates)
Resources
Guests
Additional resources as needed
State staff
Community members
ALAMEDA COUNTY EBT ADVISORY COMMITTEE
Charter
Committee Chair / Facilitation
The Committee will be co-chaired
by the Social Services Agency and community advocates. Each body will
name one person to fulfill the role of co-chair with one alternate.
Duties and Responsibilities of Co-chairs
- Create agenda and distribute
via email prior to meetings
- Facilitate each meeting
using prepared agenda
- Ensure meeting productivity
and monitor committee progress on work plan
- Ensure that agreed upon
meeting procedures are respected and followed
County Staff
- Request input for agenda
from committee members
- Reserve room for meetings
- Send out notices regarding
meetings to all members via email
- Maintain updated roster
of all members
- Delegate minutes to committee
members, ensure minutes are submitted promptly, and send out to all
members with agenda for next meeting
Decisions
- The Committee agrees to
attempt to make decisions by consensus within reasonable time constraints.
If no consensus is reached, the action requires a simple majority vote.
If dissent is significant, a minority report shall be filed. Co-chairs
will decide which decisions will go to the Social Services Committee.
- Only the votes or opinions
of those Committee members present will be counted. No quorum will be
required.
Resources
- Participants in meetings
as resources shall not directly participate in the decision-making process.
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