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Report
Acknowledgements
Glossary
List of Website & Contacts
List of Appendices
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LOS
ANGELES COUNTY ELECTRONIC BENEFIT TRANSFER (EBT)
ADVISORY COMMITTEE CHARTER
PURPOSE
- The purpose of the Los
Angeles County Electronic Benefit Transfer (EBT) Advisory Committee
is to provide assistance and advice to DPSS to help ensure the best
possible EBT system for participants that it will serve.
ADVISORY COMMITTEE RESPONSIBILITIES
- Provide input on the evaluation
criteria for the cash access plan. In addition, make a recommendation
to accept or reject the cash access plan which will be attached to the
Department's recommendation to the Board of Supervisors.
- Participate in the review
and evaluation of the cash access plan.
- Participate in the development
of a written consensus statement on the issues of EBT privacy and fraud
investigations. The privacy statement will be distributed to all participants.
- Review, provide input,
and provide recommendations on Los Angeles County EBT plans including:
- County provided training
and informational materials for participants, CBOs, retailers and
County staff;
- EBT policy and procedures
and implementation plans; and
- EBT implementation support
policies (when the EBT card fails to work, emergency replacement
of benefits, accommodations to participants with physical/mental
disabilities, etc.).
- Review and provide input
on any other areas agreed upon by the committee.
- Review and approve the
meeting minutes.
COMPOSITION AND RESPONSIBILITIES
- Co-chairs: One from DPSS
(Charlotte Lee, DPSS Food Stamp Program Director) and one from the community
who will both facilitate the meetings.
- Prepare an agenda, with
input from the Advisory Committee, and minutes and distribute via
email in advance of meetings.
- Share the scheduled
meeting dates, agenda and handouts with the DPSS Board Deputy.
- Facilitate meetings
ensuring that agreed upon meeting procedures are respected and followed.
- Assign tasks to Advisory
Committee members and any subcommittees.
- Monitor for the progress
and completion of assigned tasks.
- Provide meeting facilities
for all regularly scheduled monthly meetings.
Maintain and publish
a roster of all committee members.
- Members: Community Based
Organizations, participants and DPSS Staff.
- Voting members from the
community will include all members who have expressed an interest.
Voting members as of the date of adoption of the Charter are listed
on the Attachment. Voting membership in the future is open to individuals
who express an interest and is approved by the existing committee.
- Regularly attend meetings.
- Demonstrate a commitment
to participate on the Advisory Committee.
- Participate in tasks undertaken
by the Advisory Committee.
- Disseminate information
beyond the Advisory Committee and bring information back to share
with the Advisory Committee.
- Based on individual expertise
and experience, provide input during discussions.
MEETINGS: The meetings
will be held monthly at a mutually agreeable date and time. The meetings
will include:
- Updates on State and
County EBT implementation progress.
- Presentations requested
by committee members.
- Discussion of policy
and implementation items on the agenda.
- Agenda requests for future
meetings.
- Items that do not pertain
to EBT will be referred to other forums.
- Subcommittees will be
established to work on special EBT issues as needed.
DECISION-MAKING PROCESS
- All members present will
participate in the decision-making process by allowing full discussion
of items that come before the committee.
- The committee will make
every effort to reach consensus on items of discussion.
- Any voting members, with
the agreement of at least one other voting member, can request a vote
on any issue. Voting will only take place after a reasonable opportunity
for discussion if where consensus cannot be reached. A single vote is
counted for each organization and each participant.
- The outcome, whether by
consensus or majority vote, will be documented in the meeting minutes
and used to make recommendations. Minority positions and issues will
be recorded in the minutes.
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