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Report
Acknowledgements
Glossary
List of Website & Contacts
List of Appendices
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SOLANO
COUNTY
EBT ADVISORY COMMITTEE
Charter
PURPOSE
The purpose of the Solano County
EBT Advisory Committee is to assist in ensuring that recipients are presented
with the best possible Electronic Benefit Transfer (EBT) system.
The Solano County EBT Advisory
Committee will participate in the planning, implementation, ongoing evaluation
and monitoring of EBT in Solano County and ensuring that community comments
and feedback are reported to Solano County Health and Social Services
(County) and the Board of Supervisors and/or the Health & Human Services
Subcommittee of the Board of Supervisors (HHSS). This includes all phases
of EBT: planning, implementation, and evaluation.
Unless otherwise determined
by the EBT Advisory Committee, the Committee will meet monthly starting
May 2002. The Committee will stop meeting one month after EBT rollout
is completed, or at a later date as determined by the Committee. This
is not a governing body.
RESPONSIBILITIES
The responsibilities of the
EBT Advisory Committee will include the following:
Prior to EBT Roll-Out
- Discuss with County staff
all decisions open to the County before and when the decisions are made.
- Review and comment on training
materials for recipients and county staff.
- Hold public hearings on
privacy, security and investigations relating to EBT.
- Develop a written consensus
statement on the issue of privacy and fraud investigations with regard
to EBT.
- Make specific suggestions
for locations and neighborhoods that need to be well-served with EBT
no-surcharge and other cash access locations.
- Provide input to the process
of developing the Cash Access Plan by identifying gaps and making recommendations
for enhancements to cash access locations.
- Present the draft Cash Access
Plan submitted by Citicorp for public comment at one or more community
forums. The Plan should make clear where cash will be available, the
limit of withdrawals, the applicable surcharges and the number and location
of no-surcharge cash access locations. The public will be invited to
comment on the draft Cash Access Plan at the community forum(s) and
in other venues. The Advisory Committee will ensure that all interested
parties receive notices about the draft Cash Access Plan and are given
sufficient opportunity to comment.
- Review and comment on the
template and draft Cash Access Plans to the County and State.
- Attend Board of Supervisors
and/or HHSS meetings on the Cash Access Plan before the County approves
the Cash Access Plan.
- Establish mechanisms for
feedback to determine how the EBT system is working for recipients and
to identify any problems for recipients.
- Other duties as agreed upon
by the Advisory Committee, the Board of Supervisors, and/or HHSS.
During EBT Roll-Out
- Receive and review copies
of applicable State and County documents, information, nonconfidential
correspondence, and reports (applicable as agreed to by the Advisory
Committee) relating to EBT from the County.
- Review and comment on County
updates to the Board of Supervisors and/or HHSS prior to their meetings,
when timing allows.
- Ensure implementation of
mechanisms for feedback to determine how the EBT system is working for
recipients and to identify any problems for recipients.
- Make recommendations to
the County to help alleviate any problems experienced by recipients.
- Solicit feedback from small
retailers to determine how to improve their experience and increase
their participation in EBT.
- Other duties as agreed upon
by the Advisory Committee, the Board of Supervisors, and/or HHSS.
After EBT Roll-Out
- Continue to gather feedback
from recipients about their experience with EBT.
- Make additional recommendations
to the County on how to improve the EBT system for recipients.
COMPOSITION
Voting Members (list of
voting persons and/or organizations to be provided later)
Community advocates/partners
Public assistance recipients
County staff
Board of Supervisors staff
Resources
Guests
Additional resources as needed
State staff
Community members
Participants attending meetings
as resources may not vote on any matter coming before the Committee.
COMMITTEE CHAIR, FACILITATION,
AND PROCEDURE
The Committee will be co-chaired
by the County and community advocates. Both the County and community advocates
will name one person each to fulfill the role of co-chairs and one person
each to serve as alternates.
Shared Duties and Responsibilities
of Co-Chairs
- Facilitate each meeting
using prepared agenda
- Ensure meeting productivity
and monitor committee progress
- Ensure that agreed upon
meeting procedures are respected and followed
County Staff
- Request input for agenda
from committee members
- Create agenda and distribute
via email and/or fax prior to meetings
- Reserve room for meetings,
as needed
- Send out notices regarding
meeting to all members via email and/or fax
- Maintain updated roster
of all members
- Take minutes, ensure minutes
are submitted promptly, and send out to all members with agenda for
next meeting.
- Forward the Advisory Committee's
recommendations to the EBT Steering Committee.
Decisions
- The Committee agrees to
attempt to make decisions by consensus within reasonable time constraints.
If no consensus is reached, the action requires a simple majority vote.
- Only the votes or opinions
of those Committee members present will be counted. No quorum will be
required.
- Decisions and recommendations
of the Advisory Committee will be forwarded to the EBT Steering Committee.
Final decision-making is the responsibility of the Health and Social
Services Director. The Director will make decisions after careful consideration
of the recommendations of the Advisory Committee.
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